https://JOBS.CARTERWILL.COM/ en-us Operations & Project Coordinator
Tampa, FL
Direct Hire | Full-Time | In-Office

TempExperts is seeking an experienced Operations & Project Coordinator for a growing professional services organization in Tampa, FL. This is a highly visible position responsible for coordinating office operations, supporting project teams, managing financial and administrative processes, and ensuring projects remain organized from initiation through completion.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced professional environment. This position is perfect for someone who enjoys creating structure, improving processes, managing multiple priorities, and supporting both operational and project-related initiatives.
Responsibilities

• Coordinate daily office operations and administrative activities.
• Develop, organize, and maintain electronic and physical filing systems.
• Create and maintain standard operating procedures and administrative documentation.
• Support project managers with project tracking, documentation, reporting, and administrative coordination.
• Prepare client invoices and assist with billing activities while ensuring accuracy and compliance with client requirements.
• Monitor project budgets, schedules, deliverables, and status reports.
• Review project documentation for quality, completeness, and accuracy.
• Prepare correspondence, reports, professional letters, and other business documents.
• Communicate professionally with clients, vendors, and internal stakeholders regarding project updates and requests.
• Coordinate office vendors, supplies, equipment, meetings, and facility needs.
• Serve as a liaison between multiple departments to facilitate communication and workflow.
• Maintain confidential financial and operational records.
• Assist with accounting support functions, including invoice tracking, expense reconciliation, and reporting.
• Identify opportunities to improve administrative processes and operational efficiency.
• Obtain Florida Notary Public certification within 90 days of employment if not currently commissioned.

Qualifications

• Minimum of 3 years of experience in project coordination, business operations, office administration, accounting support, or a related role.
• Strong proficiency with Microsoft Office, including advanced Excel skills.
• Experience with Microsoft Outlook, Word, Teams, OneDrive, SharePoint, and related business software.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong analytical and problem-solving abilities.
• Professional written and verbal communication skills.
• Ability to work with confidential financial and business information.
• Florida Notary Public certification or ability to obtain within 90 days.

Preferred Qualifications

• Bachelor's degree in Business Administration, Project Management, Accounting, Legal Studies, or a related field preferred.
• Experience supporting projects within professional services, engineering, consulting, construction, or real estate environments.
• Experience with project tracking, billing, document management, or contract administration.
• Strong attention to detail with excellent proofreading and quality control skills.
• Ability to independently research issues and develop practical solutions.

TempExperts is an Equal Opportunity Employer.
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